How to Conduct Board Meetings

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The way the board meetings are conducted can have an influence on how productive and insightful the discussions are. To get the most value out of every meeting, it’s important to establish clear expectations of how the meetings are intended to function and how the decisions are made.

In general, board meetings shouldn’t be dominated by reading reports. Instead committee chairs should go over their reports prior to the time of the meeting and present them during the meeting. The board then has the opportunity to discuss each report and the information contained therein within the context of the larger goals of the company.

For productive conversations, board members must be able freely and freely. This also means that board members must respect other members their right to speak. While there are some exceptions interruptions to other board members is generally thought to be in poor manner.

It is a common error to bring the subject for discussion without a clear suggestion of what the board should be doing. This can make the discussion feel aimless and long. Instead, start with a general plan of action and then let everyone consider the pros and cons of each idea.

A board secretary or other experienced person take notes during the meeting could assist in ensuring that crucial information is not lost. It is important to explain clearly how the board will take its decisions, whether via consensus or voting, and who is responsible for the preparation of minutes.